Approximately 18,500 square feet of event space in the center of Suffolk County — from a Grand Ballroom that seats up to 450 for dinner to intimate meeting rooms, with 209 guest rooms on site and complimentary parking for every guest.
450
seated dinner guests in the Grand Ballroom
209
guest rooms on site
5 min
to Long Island Innovation Park
SEATS UP TO 450
Grand Ballroom — 6,254 sq ft
Our largest venue seats up to 450 for a seated dinner, hosts 525 for a standing reception, and expands to 700 theater-style for presentations and ceremonies — beneath high ceilings that suit full-scale weddings, charity galas, corporate award nights, and conferences. The room can be arranged for banquet rounds, theater seating, or a reception with a dance floor.
Because the ballroom sits inside a 209-room hotel, out-of-town guests can stay where they celebrate — no shuttle logistics, no late-night driving.
SEATS UP TO 200
Vanderbilt Room — 3,294 sq ft
A chandelier-lit hall for occasions that call for warmth as much as scale — weddings, milestone birthdays and anniversaries, bridal showers, corporate dinners, and larger presentations. The flexible floor plan adapts to seated dinners, standing receptions, or classroom and boardroom setups, with on-site audiovisual equipment and catering available.
Seats up to 200 guests for a seated dinner, or up to 400 theater-style.
Compare Our Venues
| Grand Ballroom | Vanderbilt Room | |
|---|---|---|
| Size | 6,254 sq ft | 3,294 sq ft |
| Seated dinner (banquet) | 450 | 200 |
| Standing reception | 525 | 275 |
| Theater seating | 700 | 400 |
| Best for | Weddings, galas, conferences, large corporate events | Weddings, showers, corporate dinners, presentations |
Why Events Work Here
- Everyone stays on site. 209 guest rooms and a six-floor hotel mean your guest list doesn’t scatter across Suffolk County at midnight.
- Parking is free, and there’s enough of it. No valet line, no garage fees, no guest arriving flustered.
- Twenty minutes from the airport. Long Island MacArthur (ISP) is about 10 miles away, and New York City is roughly an hour by car.
- Five minutes from the Innovation Park. For corporate events, the largest business park on Long Island is a short drive, not a commute.
- On-site dining and bar for guests and attendees.
- Indoor pool and fitness center for guests staying overnight.
Meetings & Breakout Rooms
In all, the hotel offers 13 configurable event spaces totaling roughly 18,500 square feet — including the two flagship ballrooms, the 4,187-sq-ft Nassau Smithtown room for general sessions up to 400 theater-style, and five 648-sq-ft breakout rooms. On-site audiovisual equipment, catering, free WiFi, and a business center with printing keep multi-track corporate programs running.
| Room | Size | Theater | Banquet |
|---|---|---|---|
| Grand Ballroom | 6,254 sq ft | 700 | 450 |
| Nassau Smithtown | 4,187 sq ft | 400 | 300 |
| Vanderbilt | 3,294 sq ft | 400 | 200 |
| Suffolk / Smithtown / Nassau | 2,067 sq ft each | 200 | 160 |
| Encore | 2,009 sq ft | 140 | 110 |
| Seminar Theatre | 1,400 sq ft | — | — |
| Boardroom / Brookhaven / Diplomat / Huntington / Regency | 648 sq ft each | 50–55 | 35–40 |
Many rooms combine or divide — Nassau Smithtown, for example, is Nassau and Smithtown opened into one. Ask about the configuration that fits your headcount.
Request Availability
Tell us your date and headcount and we’ll reply within one business day with availability and pricing. Prefer to talk? Call our events team directly at 631-233-4322.
Frequently Asked Questions
How many guests can you accommodate?
The Grand Ballroom holds up to 450 guests for a seated dinner and 700 theater-style. The Vanderbilt Room seats 200 for dinner or 400 theater-style. In total the hotel has 13 event spaces, so we can also host smaller meetings and multi-room corporate programs.
Is parking available?
Yes — parking is complimentary for all event guests, with no valet requirement.
Can our guests stay overnight?
Yes. The hotel has 209 guest rooms across six floors, so wedding parties and out-of-town attendees can book directly on site. Room reservations are handled through Choice Hotels.
How far is the hotel from the airport and from New York City?
Long Island MacArthur Airport (ISP) is approximately 10 miles away. New York City is roughly an hour by car via the Long Island Expressway (I-495).
Do you provide catering and audiovisual equipment?
Yes. All catering is provided in-house, with menus to suit events of every size, and on-site audiovisual equipment is available. Our events team will help you build the details of your program Outside caterers are not permitted — all food and beverage is prepared by our in-house team.
Where exactly are you located?
110 Vanderbilt Motor Pkwy, Hauppauge, NY 11788 — directly off the Long Island Expressway in central Suffolk County.